Minutes and agenda archive

Historic Shepherdstown

Board Minutes

July 8, 2009

The July 8, 2009 HS board meeting was called to order by President J. Griffith at 7:34 p.m.

Members present included: M. Austin, E. Dunleavy, J. Griffith, C. Moore, D. Pratt, J. Shank, V. Smith & A. Wayt.  C. Schott, Administrator was not present.

Due to a lack of a quorum, the minutes of the June 3, 2009 board meeting will be presented at the August meeting for approval.

Treasurer’s Report: Treasure E. Dunleavy presented the Treasurer’s report.  Checking and savings amounts are ahead of last year and membership continues to hold steady.  C. Schott sent word that membership is actually $28,500, an upward correction from 26,966 in the treasure’s report due to PayPal payments.)  Rent income, however, continues to decrease.

Old Business: Committee Reports

• Museum: V. Smith reported.
• Donna Northouse requested and received an $750 grant from AHA and an additional $1,450 grant from the West Virginia Humanities Council to develop a “Teach Teachers” curriculum for museum use.  The grant money will primarily be spent as a stipend to D. Northouse for creating materials and curricula for various student age levels, elementary and middle school.
• Fundraising: A. Wayt reported.
• The June “Treasure Sale” earned $1,188 this year, which was nearly $750 less than the same event earned last year.  Discussion focused on the efficacy of making this an annual event.
• This year’s Fall Project will be the HISTORIC MEN OF SHEPHERDSTOWN CALENDAR.  A list of 35 men who have lived in Shepherdstown for a long time and given to the community in such significant was as business, clubs/organizations, volunteerism, leadership, etc. has been compiled by the committee.  Ballots containing candidate names and some mechanism for decision-making (to be announced) will go out to the community-wide and the top 12 vote-getters will appear as our “calendar guys” for 2010.  Molly Humphries Aguilar, a local portrait photographer of exceptional artistic flair, has volunteered to photograph the “chosen 12.”
•  Marketing:  J. Shank (No Report)
• Programs: K. Maiden (Absent)
• Membership: P. Cox (Absent)

New Business:

• By-Laws Review Feedback: J. Griffith opened the discussion by asking Board members to contribute ideas, concerns, suggestions, revisions, etc.  No Board action was taken beyond discussion and note-taking.

President’s Comments

• Preservation Awards: There will be one award recipient this year, Shepherd University for the restoration of Reynolds Hall, under the direction of Ed McGee, Facilities Director for Shepherd University.
• Entler Hotel: Discussion has begun with Gruber/Latimer about sealing the leaks around the chimneys before winter.
• Nominating Committee: Board members were asked to offer names to the committee for the purpose of election of Officers and filling 1-2 open board seats.

The meeting was adjourned at 9:17 with the approval of all those in attendance.

Respectfully submitted,

Donna Pratt

Secretary