Minutes and agenda archive

Historic Shepherdstown

Minutes - Annual Membership Meeting

September 3, 2008

The 2008 Annual Membership Meeting of Historic Shepherdstown was held at the Entler the evening of September 3, 2008.  The meeting was called to order by President Edward Moore at 7:00 pm. 

Board members present were – M. Austin, L. Cox, E. Dunleavy, J. Griffith, A. Levitan, B. Lowe, K. Maiden, B. Mason, E. Moore, D. Pratt, J. Shank, V. Smith, A. Wayt, and R. Winkel.  Also present was C. Cook, Administrator.

Motion by Ed Dunleavy, second by Vicki Smith to accept the September 3, 2008 Annual Membership Meeting minutes as presented.  Unanimously carried by membership.

Treasurer’s report –Treasurer Ed Dunleavy reported that HS had been living off a cushion for the past few years but is now facing a financial deficit.  In 2007 HSC ran at a loss of $10,836.00; the projection for this year is a loss of $7,906.00.  We must look at ways to become financially stable.  Motion by Dale Walter to accept Treasurer’s report as presented, second by Ann Wayt.  Unanimously carried.

President’s Remarks – President Ed Moore reported that:

• The Museum re-opened after a year of being closed for renovation in April with a ribbon cutting by the Mayor.  Ed especially thanked John Griffith for all his work in painting the museum.  He also thanked all those who worked so hard on displays and physical labor including the Museum Studies class from Shepherd University that really helped to get us open on time.

• Acquisitions –
• Helen Cook Barrow donated to the museum a John Woltz clock that had been in her family for as long as she could remember.  She had promised her father that she would not let it leave Shepherdstown.  The clock works are being repaired at the moment.
• Circus Posters – Three (3) 1940’s Circus Posters from the circus that was held at Morgan’s Grove Park and was sponsored by the Men’s Club were donated by Richard Raymond.

• Grants Received
• Due to the work of Roy Winkel, a grant was received from The Shenandoah Potomac Garden Council to extend the flagstone patio and replant bushes in the garden area.

• History Talks were well received this year as we focused on the crafts people of the town.  Nick Blanton spoke on Sheetz Rifles, Jim Horner spoke on clocks in the Shenandoah Valley, the Parziales spoke on pottery in the Shenandoah Valley focusing on Weis, and Dan Tokar spoke on Shindler Kettles.  Thank you to them all.

• Death of board members – Ed acknowledged the passing of two board members who had supported Historic Shepherdstown for many years, Bill Ayers and Peg McNaughton.  They will be missed not only by HS but all the organizations they contributed to in the community.

Nominations of Board Members – John Griffith presented the list of nominees for seats on the board.  They are as follows:

                            Michael Abshire

                            Jerry Bock

                            Ed Dunleavy

                            John Griffith

                            Carl Moore

                            Ed Moore

                            Fran Phillips

                            Jack Young

Nominations were open to the floor; there were none forthcoming.  Motion by Mary Clare Eros to accept nominations as presented, second by Jean Ehman.  Unanimously carried.

Ed Moore welcomed the new board members to the board of HS.

Motion by Vicki Smith, second by Mike Austin to adjourn the 2008 Membership meeting at 7:35.  Unanimously carried.

The meeting was followed by a presentation by Keith Alexander on “Raising Preservation’s Profile – Service Learning and Historic Preservation”

Respectively submitted

Cynthia Schott

Administrator