Minutes and agenda archive

Agenda for September 5, 2007 - Annual Membership Meeting

HISTORIC SHEPHERDSTOWN

AGENDA

ANNUAL MEMBERSHIP MEETING

SEPTEMBER 5, 2007

ENTLER HOTEL

7 P.M.

Purpose: The purposes of the Historic Shepherdstown Commission are:

• To promote a greater and better Shepherdstown;
• To procure a wider recognition of the assets which make it such a desirable community in which to live;
• To preserve its heritage from more than two centuries, its ancient landmarks, and a record of the varied contributions of its outstanding men and women;
• To possess, by gift or purchase, properties of historic value.

AGENDA

• Approval of Minutes September 25, 2006 Annual Membership Meeting
• Treasurer’ Report – Review of year
• President’s Remarks
• Thank you to outgoing board members – John Van Tol, D. Amoroso, S. Drennen, S. Osbourn, P. McNaughton, L. Welch
• Nominations of Board Members
• Election of Board Members

Speaker: John Allen – A visual tour of the architectural characteristics of the Entler.

Last months board minutes August 15, 2007

Minutes August 15, 2007

August 15, 2007

Historic Shepherdstown

Board Minutes

August 15, 2007

Members present included: D. Amoroso, B. Ayers, M. Lehman, P. McNaughton, E. Moore, V. Smith, J. Van Tol, and R. Winkel.  Also present was C. Cook, Administrator.

Since board members present did not represent a quorum, no votes were made during the meeting.  An amendment to the last meetings minutes were made by Mary Lehman.  The Collection Policy Committee should include members Ed Moore and Mary Lehman.

Treasurer’s report was made.

Administrator Cindy Cook gave her report to the Board.

• A membership newsletter has been sent out following which we received an additional $1,200 in memberships.  This year we have 281 members, last year we had 310. 
• We still have copies of the Register Newspaper to distribute.  
• The Autumn Social will be on Sept. 22nd.  The Social will be a pig roast and include a display of quilts as part of the theme.  The party will be from 6-9 with part of the street blocked off for dancing and music.  D. Amoroso offered to pick up the liquor.
• A discussion followed about the use of wallpaper or paint in the public rooms.  No decision was made due to lack of a quorum.
• The board discussed various sources of funding for the HSC.  The State Division of Culture and History, Washington Heritage Trail and the United Way were suggested.
• C. Cook also indicated that we will use $1,200 for work on the trees to include dead wooding, pruning and removing one tree.

Museum updates –

• The discussion following was about new blinds for the museum.  We have received an estimate of $4,160 for UV blinds throughout the museum.  There is a possibility of a little more of a discount.
• Wallpaper has been removed from the double parlor and extensive re-plastering was done.  Painting will occur next.
• Displays will start to be returned to museum rooms next week.  P. McNaughton and D. Amoroso volunteered to help.
• V. Smith presented a draft of the Scope of Collection Policy to the board.   Basically it will be the same as the existing one.  The board then discussed possible storage space for parts of the collection, auction possibilities and de-accessioning items.  No vote was taken.

New Business

Nominations to the board – the following names were presented to the board for nominations, John Shank and Al Levitan.  Other candidates are being researched.

President Moore told members that the new board members will be presented on September 5th at the membership meeting, election of officers to be appointed by the board at the October meeting.

The meeting was adjourned at 9:00 pm.

Respectively submitted

M. McNaughton

Secretary