about us

Agenda for August 15, 2007 Board Meeting

Historic Shepherdstown

Board Meeting - Agenda

August 15, 2007

7:30 p.m.

Purpose: The purposes of the Historic Shepherdstown Commission are:

• To promote a greater and better Shepherdstown;
• To procure a wider recognition of the assets which make it such a desirable community in which to live;
• To preserve its heritage from more than two centuries, its ancient landmarks, and a record of the varied contributions of its outstanding men and women;
• To possess, by gift or purchase, properties of historic value.

AGENDA

• Approval of Minutes from the June 6, 2007 HSC Board Meeting
• Treasurer’s Report
• Administrator’s Report
• Membership
• Newsletter
• Distribution of Register
• Annual Autumn Social
• Wallpapering of Reception Rooms
• Tree pruning

• Old Business
• Museum update
• Painting – monthly tour of museum
• Blinds
• Displays

• Scope of Collection Statement – approval
• Collections Policy – approval
• De-Accessioning list

        New Business

• Nominations for Board Seats
• Nominations for Officers
• Speaker for Annual Membership Meeting

Minutes of the last board meeting

Historic Shepherdstown

Board Meeting – Minutes

June 6, 2007

Members present included:  G. Alwin, D. Amoroso, B. Ayers, L. Cox, P. Cox, S. Drennen, E. Dunleavy, J. Griffith, M. Lehman, P. McNaughton, E. Moore, V. Smith, J. Van Tol, and R. Winkel.    Also present was C. Cook, Administrator.

The meeting of the HSC was called to order at 7:35 by President E. Moore.

A correction was made to the May minutes to show that Mary Lehman did not offer to distribute copies of the Register.  The minutes were then accepted with a motion by J. Griffith, seconded by D. Amoroso.

The Treasurer’s report followed with information that money was spent on a new hard drive for the office, a service contract, air conditioning repair in the museum and pest control.  Work in the museum is being paid for by the grant from the town.  These grants include repair work, painting, etc. in the museum.  The treasurer’s report was accepted with a motion by B. Ayers, seconded by L. Cox.

The Administrator’s report followed.  A reminder about membership dues is being prepared.  Although slightly shy of our goal, it is anticipated we will achieve the goal.

The bridge party weekend is June 16th-17th.  The distribution of the Register is expected to be completed soon.  Many repairs in the building are urgent including a leak in the upstairs hall, chimney repair.  We can use the town grant money to do the repairs as part of our maintenance program.  Some repairs are the responsibility of the organization. 

Old Business: We expect work in the museum to be completed by July at which point exhibits need to be redone.  The archives have been moved near the HSC office.  Some items will be de-accessioned and we anticipate an antique and arts sale sometime in the near future.  The board consensus was to remove wall paper now in place in the museum parlors.  The walls will then have either new paper or paint.

Preservation Awards: The board presented this years preservation awards.  The committee this year included J. Griffith, S. Drennen and B. Ayers.  J. Griffith introduced Mike Luksa of the Press Room Restaurant who together with his wife Debbie restored a 1793 building which was the local newspaper office (The Independent).  S. Drennen then accepted the award for Susan & Gat Caperton for the restoration of Wild Goose Farm.  The final award was presented by B. Ayers to Trinity House whose restoration is part of Trinity Episcopal Church.  All the awards this year were presented for restoration.  Oral History Wednesday’s are continuing with the schools in Shepherdstown this week, to be followed by History of Shepherdstown Register and the celebration of the 35th anniversary of the restoration of the Entler building by the HSC.

New Business:  Items were a discussion of the museum collection policy.  Many items accessioned over the years may need to be de-accessioned.  A committee was selected to study the collection policy.  Included are P. McNaughton, V. Smith, E. Dunleavy, P. Cox, G. Alwin and C. Cook, Administrator.  A committee meeting will be held shortly.

The meeting adjourned at 8:55 p.m. with a motion by J. Van Tol, seconded by D. Amoroso.

Respectfully submitted,

Peg McNaughton

Secretary